Date: 12^th July 2006

Location: Mervyn Webb Place, Swindon

Attendees: Sylvia Morse, Chris Manson, Ros Deakin, Chris Laker, Trevor Bannister, Will Silto, Sachin Jobanputra, Lee Orton, Jim Watts, Steve Safrany, Andy Hurley (Minutes)

Invited Guests: Ernie Howell, Joan Sullivan.

Apologies: Maggie Willson, Joe Bangs, Ethan Gunton

1.      Minutes / Matters arising from last year’s AGM

There were no issues arising and last year’s Minutes were unanimously accepted as a true record of the meeting.

2.      Chairperson’s Report (read by Sylvia Morse, on behalf of Maggie Willson)

3.      Treasurer’s Report (Andy Hurley)

Andy reported that the Accounts had been audited and a series of recommendations had been presented to improve the tracking of monies in and out. A copy of the audit report is attached to these minutes. Andy presented the Club’s Accounts, which are also attached.

4.      Club Leader’s Report (Sylvia Morse)

5.      Secretary’s Report (Andy Hurley)

A copy of the Secretary’s report is attached to these minutes. A special mention was given to Joan Sullivan, who has loaned the Club money this year to help buy the new tables

6.      Election of Officers / Vacancies

Current Committee Members Maggie Willson (Chair), Sylvia Morse (Club Leader) and Andy Hurley (Secretary) indicated they were willing to continue. Nominations and Seconds were recorded (Sachin, Will – Maggie), (Chris Laker, Lee – Sylvia) & (Sylvia, Lee – Andy). No other nominations were received.

Sachin joined the Committee with no specific role, nominated by AH and seconded by Sylvia. Malcolm Hilton had also indicated his intention to join, which would be discussed with him at a later date. There is no rule which prevents the Committee from co-opting other people during the year outside of the AGM.

7.      2006 / 07 Season – Setting of Fees, Timing of Payments of Fees, Team Structure

There were 3 options discussed regarding Fees for the 2006/07 season. These were:

The majority vote was for Option 2, with the payment deadline to be the 30th August 2006. AP1 AH to investigate whether payment by Account Transfer was possible using the Nat West Account.

Team Structure would be ongoing until all player registrations had been received.

8.      Sanford Closed Tournament 2006/07

It was agreed that Sanford would run the Club Tournament in September, as close to the start of the League season as possible.

AP2 AH to report back from the Swindon Committee when the 2006/07 season would start in order to fix a suitable date for the Sanford Closed Tournament.

9.      AOB

·              Report from Swindon TT League AGM. AH advised of the current vacancies on the League Committee.

·              ETTA Affiliation. This has been postponed for a further two years, so players will continue to affiliate to the WTTA as normal through the STTL.

·              Equipment. With only barriers to be replaced in the short-term, various options for obtaining sponsorship, discounts were discussed.

·              Rules for Sanford TT Club. A draft set of rules / guidelines was circulated, any comments back to Andy.

·              Non-Payment of Fees. This was an isolated incident. It was agreed that this would not be allowed to happen in future.

No pay = no play.

·              Picket Teams. AH reminded everyone of the need to get matches played promptly and that Picket Fees were paid for as part of the Club Membership fees. As usual teams would be determined by Sylvia.

·              It was agreed that the Club would supply a limited amount of refreshments for opponents, limited to £20, to make matches more of a social occasion.

·              SJ asked whether a Training Evening could be held. AP3 SJ and Ernie to investigate whether Sanford could organise a specific session at The Link, identifying costs and formats.

·              Suggestions received to include the Swindon Card advert in the League Handbook – AP4 AH to speak to Swindon Council.

·              Jim asked whether Development Division players would be eligible to play in the Picket Cup. AP5 AH to investigate at the Swindon League Committee.

·              Sylvia gave details of her recent radio reports and suggested there was an opportunity for regular reports from the League and to push the sport further in the area.

The Meeting was closed at 9:56pm.